You probably believe that your office doesn’t need a copier machine. Why would your business need one when today’s modern world has gone “paperless”? Obviously, there is no fault in going paperless. In fact, it’s an easier system to keep your documents on an online server. You can easily share and edit documents without manually scanning them. However, going paperless may not be beneficial for some businesses. One still needs to copy and organize documents for the success of a business. To make it well-rounded, you still need both copiers and online documents. So, here are five reasons why you need an office copier for your business.
Your Customers Still Need Printed Documents
Your business can go paperless, but your customers still need printed documents, like for example, receipts. The total elimination of office copiers may not be a great idea for your company. Your clients still need invoices for the products they have bought from you each month. It’s not good for your customers to receive online invoices. Sooner or later, problems can be encountered, and clients will be inconvenienced if you do this. They will find difficulty in receiving the bill and may even make it harder for you to receive payments. Therefore, you need to provide your customers with options, so they can communicate with you, and find your business easy to use. You certainly want them included in your business. Not all companies have this same notion, but it’s important for some customers to receive print hard copies for easier transactions. That’s why you need a great printer copier for this purpose.
Hard Copies Can Last Especially with Technical Issues
One must know that computers and other equipment can crash for various reasons. This greatly affects business operations especially if personal details of customers, important documents and spreadsheets are kept on the computer. This can result in permanent loss of documents. If you don’t have hard copies, then important projects may be difficult to retrieve. Even with the advancement of modern technology, technicians sometimes find it hard to save all this information. So, if you have a copier in your office, you must have made hard copies, which will become a source to restore details that were lost in the business.
You’re Physically Holding Something as Proof
Sometimes, a few people, like your employees, want to hold some hard copies as proofs. Depending on what type of person you are, you want to work with actual documents where you can physically touch and markup. It’s much simpler if you see them rather than access them through the computer screen. You can highlight and write notes on the document. If there’s a hard copy, people can be more productive in the office.
Having Real Mail
In earlier days, our mailboxes have been filled with post mails and advertisements that we need to skim over before putting them in the trash. However, the Internet has changed it completely. Even with such technology, one still needs to receive hard copies. Customers may wish to receive mailers and coupons to show their dedication to your business and make them feel special and appreciated. A personalized message can build a great business-to-customer relationship.
Extend to as Many Businesses as You Can
The success of one business is sending hard copies about them to other businesses. If you got rid of all your office copiers and have gone paperless, then you’re limiting the success of your business. You definitely want your merchandise or service to reach a substantial amount of people. Hence, you need hard copies to advertise and promote your business online and offline. You can distribute brochures and pamphlets to people, as it’s the easiest way to disseminate information about your business.