Any kind of office will always have paperwork. These documents often end up getting printed. Some offices require only a few prints per day. There are those that require more than a thousand pages. With the need for printing jobs at the office daily, it is a must that a small business printer must be present. So how do you choose the right printer for your office? What are the things that you must look into before you get one?
Any businessman would always be concerned about the cost. This equals “expense” on the balance sheet and it is bad practice to have expenses exceed revenues. The cost of a small business printer would always be a factor to consider when deciding to purchase one. The figure is not fixed since the prices of the printers will vary depending on their specifications. You can expect the latest model of business printers to command a higher price as compared to old ones. Obviously, a used printer will cost less. However, you might get hit in terms of maintenance costs if you choose to purchase a used one. If you’re after savings and functionality, you can choose a multifunction copier lease in Reno that could print and copy all at once.
Ink Cartridge or Toner Cost
Some business owners will only look at the printer cost without checking out the cost of replacing ink cartridges or toners. Here is one secret that all newbie buyers must know. Low-cost printers have expensive ink or toner replacements. This may not be the way to whenever you print a lot of documents in a day. Doing so requires you to replace ink or toner often, which can accumulate a substantial amount. Going for a low-cost printer will only work for those who print sparingly. If you opt for high-quality printers, you might see some savings in ink and toner replacements.
Number of Users
One thing that must be considered is the number of persons who will be using the printer. If a printer will only be used by one person, then a small inkjet printer would suffice. On the other hand, if you foresee that multiple users will be utilizing the printer, then the inkjet may not be the best option. You would need a small business printer who can handle the task. Better yet, opt for a multifunction copier lease. This will ensure that your office would have a printer and copier that can accept multiple user requests. These are highly intelligent machines that could even monitor employee usage.
Pages to be Printed
How many pages do you print per day? If your office has an output of hundreds or thousands of pages per day, then printers with less a speed of 20 pages per minute (ppm) will not suit you well. This is pretty slow. What you need is a printer that can produce between 20 to 40 ppm. There are printers that can print more; you just have to be prepared with the cost.
There are many types of small business printers today. There is always one that could fit your needs. You just have to determine the number of pages that you need at the office, the number of office personnel who would be using the printer, as well as your company’s budget. Once you have all these data, you will be able to see which printer will be a good fit for your office. In fact, you can opt for leasing multifunction copiers so that you would have a host of functionalities right at the office. Having a printer and a copier that can produce prints in a speedy manner will always be a good choice.
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