An endless stack of paper is a common sight in every office. At times, it provides the eyesore that nobody needs. Despite this, businesses could not simply let go of paper considering that even with the existence of cloud computing, printed outputs are still necessary. In fact, printing tasks comprise 5% of the total office budget. So you have the printer and the printed outputs to put up with on a day-to-day basis. To rid you of the woes associated with all the printing in the office, there is one surefire solution – managed print services. Many businesses have started to move towards such a service and it’s not hard to see why there is such a big “rush” towards it.
Availability of High-Quality Printers
One of the things that often cause a reprinting of documents is worn out or damaged by the printer. These printers end up giving you faded colors, bands, lines, broken lines or no image at all. Because of this, office staff needs to reprint just to achieve the output that they desire, which ultimately increases paper used within the office. With managed print services, you are assured of high-quality printers that deliver the right color, lines, and output every time. Thus, your staff could now say goodbye to reprinting a dozen times at any point of the day.
Reduced Office Trash
Isn’t it that when the printed output was wrong or unsatisfactory, the paper used often ends up in the wastebasket? Now consider several employees doing the same thing over and over again and you can just imagine the amount of trash that has accumulated in the office! With high-quality printers provided by managed print services, the amount of wasted paper will be significantly reduced. Hence, you have made the first concrete step on how you can make the office environment better.
Savings in Office Budget
Think of this fact, 5% of the total office budget goes to the office’s printing needs. So for instance, if your total budget for a month is $2000 that would mean that $100 goes to printing costs only. With print services answering for your printing needs, you would be able to bring down the 5% further. You would now only spend about 30% of this 5% which is somewhere in the vicinity of $30. Now the $70 savings could be used for some other needs at the office. When you sum it up for one year, you would be able to incur a significant amount of savings.
Efficient Use of Employee’s Time
With high-quality printers provided by managed print services, the possibility of printers conking out now and then is very minimal. Hence, your employees would be able to do their tasks efficiently. They don’t need to spend time in reprinting nor in trying to fix a broken printer. If printers malfunction, maintenance will be on its way in a jiffy.
Increased Office Productivity
The result of engaging in managed print services is higher office productivity. With fully functional quality printers being used by office staff, they can do more work in the shortest period. They will be utilizing their time in more important tasks instead of dealing with a relatively malfunctioning printer. Thus, overall office productivity is enhanced.
Now it’s very clear as to why businesses are making the big shift towards managed print services. They will enjoy the benefits once they do. They get to save in terms of office budget, as well as increase employee productivity. Also, they lessen the amount of trash in the office, thereby creating a great working environment for all.