It is easy to take printers for granted when printing documents, both at work and at home. Not a lot of people think about the cost of the ink and the paper that is being used. Your printer could end up costing you more money than you think, and needlessly so. By making a few adjustments, you can immediately reduce your printing cost:
If you are looking for a Copier for your business, you may contact Clear Choice Technical Services. You can ask about Copier Leasing Services, Copier rental services, IT Services, and even Copier Repair services.
Avoid printer repairs by printing a page weekly.
A lot of inkjet printers need repairing when the ink nozzles get clogged from dried-up ink. Printing a page or two every week will stop this from happening. It does not have to be a 30-page document, just something small with a bit of color to keep the ink flowing. A good page to print out is the Google homepage, it does not use much ink but it has all the colors on it.
The cost of your printer.
The type of printer that you have can also contribute to your printing cost. Ink cartridges cost less than laser toner, but inkjet printers run out quicker. Inkjet printers have a much lower upfront cost than laser printers. These are the sort of things that you need to consider when buying a printer.
Stop turning your printer on and off.
Some copiers use more ink when they are getting ready to print after they have been turned off for a long time, so put them in standby mode when they are not in use and you can save ink in the long run.
Preview before you print.
One of the biggest wastes of printer ink and paper is printing off unnecessary web pages or parts of documents that you can do without. Instead of printing straight away, you can select print preview and check exactly what pages you are printing and whether or not you need them. It only takes seconds but it could save you money on ink cartridges and paper. A think before you print mentality encourages people to proofread before they hit print, to avoid costly reprints because of mistakes.
Another trick is to select drought mode as your default print mode. Your device will print off documents without regard to the print quality. This way, your printing consumes a fraction of the ink and toner compared to other higher quality settings.
Print fewer pages.
Some printers have duplex printing, which allows you to print on both sides of the paper. Why not go one further and decrease the page margins and double-line spacing so you can fit more on a single page. You can also change your font size, as this uses far less ink and paper. You can avoid using big headers and bold or underline features as well. It is also worth noting that some fonts burn through more ink than others. You can switch fonts from Arial Black to Calibri to save printing costs.
Use higher quality paper.
Cheap quality paper can jam a printer, which not only wastes paper but it also uses more ink as well. By using higher-quality printing paper, particularly paper made by your printer’s manufacturer, you are likely to get better results as the paper has been made with your printer in mind. It may cost more upfront, but you will get the best quality prints the first time with no need to reprint any pages, you will save money in the long run.
Buy ink cartridges that are compatible.
Purchasing original ink cartridges can lower your risk of ink leakage, poor print quality, and short-lived cartridges. Ink cartridges that are compatible offer comparable quality to the original branded cartridges but at a fraction of the price. There are also recycled cartridges too which can save you even more.