Clear Choice Technical Services

Copier Service Contracts – Tips in Choosing the Best One

Home » Copier Service Contracts – Tips in Choosing the Best One

Copier Service Contracts – Tips in Choosing the Best One

Clear Choice Technical Services

The idea of signing up a contract agreement can be quite intimidating. That’s why it is important that you understand the things that you need and the ones that you don’t before you get your company tied into anything. But for the most part, copier service contracts are beneficial and a great deal to include whenever you purchase or lease equipment. Just make sure that you get one that covers all your requirements.

When Considering a Copier Service Contract, Ask Yourself These:

  • Will you be paying a fixed cost every month or year?
  • Will you be paying extra if you exceed the usage volume?
  • Does it already include the technician’s labor charges and cost of parts in case the equipment breaks down?
  • Are the technicians readily available in case of a malfunction?
  • How long will the contract last?
  • Does it cover the consumables such as the toner and ink cartridges? Do you need to provide these materials yourself?
  • Does the dealer provide a temporary replacement machine that you can use while your equipment is being fixed?
  • Does the dealer provide a copy of the fine print?

The following are just some of the questions that you should ask yourself before deciding. The answers can help you determine if the dealer’s level of service is worth your time and money.

Things Included in a Copier Service Contract

The inclusions of a copier service contract vary from one provider to another. The best way to determine which one will work for you is to have a clear idea of what you need. In that way, you can also avoid getting disappointed or surprised by your service provider in the long run.

These are some of the things included in a service contract:

  • Toner
  • Drums
  • Repair
  • Maintenance
  • Staples
  • Paper

Some dealers may also replace parts when necessary. The main purpose of service contracts is to make it hassle-free for customers like you. When you don’t need to worry about your office supplies, machine repair, and regular maintenance, you’ll have more time to focus on your business.

Read the Fine Print

Of course, it will come with a fine print! And you should take the time to read it. You’ll thank yourself in the future if anything should come up. It is also where you will see information about overage fees, quarterly, or annual service fee increases, and exceptions of the contract.

If you see anything that you don’t like or understand, you can discuss it right away with your service provider. Although some dealers have strict compliance requirements, there are also those who are willing to customize their copier service contracts for you.

It is crucial that you read the fine print and understand what you are exactly billed for every month or year. And since there’s a plethora of copier dealers these days, it is also important that you choose the right one. Do your research and make sure that you’re getting the best deal. Take your time to shop around and negotiate.

If your location is around Miami, you may also visit Miami copier repair services

Leave a Reply

You must be logged in to post a comment.

Copier Lease Request

This will close in 0 seconds

Service Request

Quality and Affordable Service, Repair, and Maintenance for Your Copiers and Printers

Your business productivity is important to us, which is why we provide a hassle-free and affordable service for all models of copiers and printers in any condition. We offer great value for the money when it comes to our repair and maintenance services.

  • Factory certified and highly qualified service technicians
  • A highly trained service technician onsite within 24-48 hours
  • Affordable rates starting at $85/hour
  • High inventory of repair and replacement parts for most copier and printer brands

We are a one-stop shop for all your copier and printer repair and maintenance needs. 70% of our service requests are resolved on the 1st visit. You are guaranteed prompt and quality service wherever you are in the US.

For fast, reliable, and quality maintenance and repair for your copiers and printers, the choice is clear: Clear Choice Technical Services!

For an accurate diagnosis and a faster transaction time, please fill out the form below.

This will close in 0 seconds

Remote Computer/Copier/Printer Support

Remote Support Information

*Copier and Printer

We typically connect to your computer, which should be on the same network as the copier. This allows us to access the copier's Web Interface for more effective troubleshooting and to adjust any settings that may require modification or configuration.


We will explore various troubleshooting steps, and if the issue is related to the network, we may discuss it over the phone without remote access until we resolve the problem.

Machine Capability

Please confirm if your copier can still copy or print standalone (e.g., without any computer or network connection) to ensure we address your issue effectively. Complete this questionnaire to the best of your ability, and we will get back to you promptly to schedule remote support. Thank you for choosing our services, and we look forward to assisting you.

This will close in 0 seconds

Maintenance Contract

    This will close in 0 seconds