Are you thinking of buying a copier but you don’t have enough budget to pay the initial cost? Does your company frequently need to upgrade your equipment? If your answer to both questions is yes, then leasing is your best bet.
Small businesses are the biggest customers of copier leasing services. Aside from the fact that it frees them from large upfront fees, it also helps them get the most out of their machines. In a lease contract, a copier machine is still owned by the dealer; they are responsible for the repair and maintenance of the copier. These services will help keep your equipment working like new.
And speaking of new, a lease contract allows you to upgrade your device to the latest model as soon as necessary. You don’t have to pay anything extra, just the monthly fee for your current device. This advantage of leasing helps you stay ahead of the curve. Being able to use the latest machine will help your business grow and become more profitable.
Another advantage of leasing is it provides a distinct tax advantage wherein you will only pay for a pretax business expense. It means that you can deduct your entire payment each time you make it. It’s another angle where leasing can help you save money.
Purchasing a copier also has its advantages. For one, it helps you save money by not paying fees and interest charges that are usually associated with a lease. But you’ll have to pay a large upfront cost to acquire the machine that you want. Second, buying gives you full control over the copier. But you’ll have to get regular repair and maintenance service separately.
If you’re confused whether you should lease or purchase your copier, then seek the advice of an expert. He or she should be able to help you determine which will work best for your office requirements.
Things to Consider when Leasing a Copier
Another good thing about leasing is that it gives you the opportunity to try out which machine will work for your businesses before tying you up to a long-term commitment. Different businesses have different needs. If you still don’t have a copier model in mind, here are some things that you might want to include in your checklist:
- Printing Speeds – traditional copiers can print up to 30 pages per minute while modern models can produce up to 100 pages per minute. The speed of a machine usually ranges from 3.5 t 7.5 seconds.
- Print Volume – the typical paper capacity of a copier is around 100 sheets in the tray and 250 in the cassette. If you’re operating a large business, you’ll probably need something that can accommodate up to 500 sheets in the tray and more than 2,000 sheets in the cassette.
- Added Functionalities – new copier models can multi-function. They can print, copy, fax and some can even send emails. If these features are not necessary for your business, you can buy an older and cheaper model.
- Graphic Capabilities – businesses that need this feature are those that do advertising services. It helps you reproduce exact copies of your source material.
Whether you lease or buy a copier, make sure that your decision will be good for your business. It should meet your company’s needs and objectives.
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