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10 Things to Know Before Buying a Copy Machine

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10 Things to Know Before Buying a Copy Machine

Clear Choice Technical Services

Copier machines vary in capabilities, size, and prices. Some copy machines can perform impressively even if they’re inexpensive and their functions and structure are basic. The advantage of copier leasing having advanced models is that they can be used for ads like brochures and newsletters. They can also cater to a large volume of copies that have to be produced.

Things to Consider When Buying a Copy Machine

  • Budget. The cost of the machine may be affected by some factors including the speed of the copier, its paper size, and the type of copies that will be produced (colored or black & white).
  • Type of copies to be produced. If you need to produce colored copies, you need to consider a machine that has transfer units and four toners.
  • Productivity. The larger the machine, the more copies can be produced by that machine. Plus, this type of machine has a sharper construction. If you use a copier beyond its capacity, it will break down sooner than expected.
  • The cost of toner. Depending on your needs, the price of the toner may sometimes exceed the price of the copier. If the machine needs to produce more volume, the cost of the toner needed will be high as well.
  • Speed. High-quality machines have faster printing capacity than old models. The speed of a copier is based on the time it takes to put out the first copy and the time it takes for the next ones. If your office usually makes single copies, the time to produce the first copy is crucial.
  • The size of the copy. Copiers have size limitations. They copy the size of the original and can output up to legal size. If your company needs to produce larger copies, you need to choose a copier that can accommodate it.
  • Ability to connect to a computer network. If you can find a copier that can connect to your office’s computer network, it would be convenient. Printing copies remotely can be made possible, and this can help you save a lot of time. Also, this type of copier can produce high-quality printouts as compared to standard ones.
  • Fold and staple. Some copiers can perform more than print and copy; they can fold and staple too. This type of copier is usually used in the production of materials that are ready to be sent via mail. They can cost more than the standard type of copier, but they can help you save time in completing a task.
  • Warranty. The coverage of the warranty will inform you of the services that will be included and for how long it will last. This is particularly important when buying expensive machines; you should get at least a year of warranty for parts and labor. Some companies even offer an extended warranty if the manufacturer’s warranty does not suffice.
  • Technical support. You have to check if the outlet or manufacturer offers this service in your area. Copiers are sensitive machines, so it would be best to get assistance whenever you need to make some changes with the machine for the first time.

For you to be able to purchase the right machine, you should also know the right questions to ask. Some of the features that you’re looking for in a copier can cost more money. It is important to have a guideline before making the purchase, especially when you’re not yet familiar with the product.

If your location is around Miami, you may also call Copier Leasing Jacksonville, FL

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