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5 Ways To Protect Printer, Copier Files

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5 Ways To Protect Printer, Copier Files

Clear Choice Technical Services
5 Ways to Protect Printer

Data security is one of today’s very common issues. Over the years, the much larger businesses are often faced a lot of cyber-attacks. On a recent 2017 report, it’s so disheartening to note that 43% of these cyber-attacks aimed small enterprises. What’s more alarming is that out of these small business attacked online, around 60% of them end up closing their business following the inevitable. These figures have eventually prompted developers to even push their product’s security features.

There are many ways you can protect your business from potential security breaches. One practical approach to successfully secure your data is to have your printer equipped with security features. Thankfully, there are more innovations these days that you can look for when you buy your next printer. Here are some of them.

Secure Printing

When your printing is unsecured, expect yourself to come face to face with a lot of risks. One often overlooked by business owners is their staff. There are employees who have this habit of sending files to their printers and carelessly leave these documents lying on the printer tray. This will give the other staff to easy access your data and it is very risky, especially if your files are potential confidential. Ideally, go for printers with user authentication features. This will guarantee you that no files will be printed and released without inputting a user’s PIN into the machine.

Data Clearing

A networked PC is an easy entry point for computer hackers. This is the reason why most of the small and medium enterprises regularly clear their hard drives primarily to protect their data. The same goes with your computer’s MFP (multi-function printer) that needs just the same protection and attention. When you plan to buy a printer, go for the one that allows you to delete all stored and processed data that are no longer needed. It should also have sanitation algorithms and approved data clearing.

Cloud to Device Automation

Another common practice among your team and employees that pose serious risks to your network is when they store or scan vital office information to personal or an unauthorized cloud application. Thankfully, there are printers that are designed to help business enterprises to lessen these risks and instead, help their staff into working better by simply automating the right cloud to device workflows. With this printer security feature, users can easily access their files in the cloud add securely and safely.

Password Protection

Traditionally, filing cabinets are visible in offices. If left carelessly unattended and unlocked, chances are, they can pose a security risk to your files. With the help of a multi-function printer, instead of keeping hard copies of your files and storing them to filing cabinets which can sometimes be an eyesore, why not digitize and protect them with a password? Not only will you make it harder for unauthorized people to access your files, you can also free a lot of physical space. In turn, you get to streamline your workload that will eventually result to better productivity.

Activity Monitoring

When your printers are not monitored, you cannot also keep track of who is using the printer and how often they use the device. Because of information that pass through your device, of course you want to know who is using your printer. Multi-function printers can help you with concern since they can monitor and audit trails. And because of their authentication feature, you can also restrict the printer access as you deem fit.

Whether you are into small business like copier leasing Phoenix, or you operate a large team of employees, it is also safe to practice caution at all times. Protect your files and documents by having the right printer security features.

If your location is around Phoenix you may also visit Copier Repair and Copier Rentals Phoenix or call Service Location Phoenix (602) 428-6500

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