Are you looking for a reliable, high-performance black-and-white printer for your office? Navigating the printer market can feel overwhelming, especially with so many options claiming to be the “perfect” fit. With decades of experience in the print industry and deep knowledge of Xerox products, we’ve seen firsthand what makes an office printer truly reliable and efficient.
In this review, we’ll provide a comprehensive look at the Xerox VersaLink B625, including its specifications, key features, accessories, pros, cons, and costs. By the end, you’ll know whether this monochrome multifunction printer (MFP) is the right solution for your workgroup.
Xerox VersaLink B625 Basics
The VersaLink B625 is a black-and-white multifunction printer designed for medium-to-large workgroups that demand high-speed, high-volume printing and advanced workflow capabilities. Here’s an overview of its key specifications:
- Print Speed: Up to 65 pages per minute (ppm)
- Recommended Monthly Print Volume: Up to 30,000 pages
- Duty Cycle: Up to 300,000 pages per month
- Print Resolution: 1200 x 1200 dpi
- First-Print-Out Time: ~4.1–4.4 seconds (B&W)
- Copy Resolution: 600 x 600 dpi
- Base Model Weight: 209 lbs (~95 kg)
- Paper Capacity: 650 sheets standard, expandable up to 3,850 sheets
- Connectivity: Ethernet, USB, NFC, optional Wi-Fi
- Mobile Support: Apple AirPrint, Mopria Print Service, Xerox mobile apps
The VersaLink B625 is built for speed, reliability, and efficiency. Its robust monthly duty cycle and high recommended print volume make it an excellent option for offices that rely heavily on black-and-white documents.
Key Features of the Xerox VersaLink B625
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Touchscreen Interface & ConnectKey Technology
The VersaLink B625 features a 7-inch or larger customizable color touchscreen, similar to a tablet interface, providing easy navigation and quick access to tasks. Integrated ConnectKey® Technology enables:
- Mobile and cloud printing
- Workflow automation and app integrations
- Remote printer management
- Secure digital document conversion
The VersaLink B625 also supports apps for advanced tasks like auto-redaction, document summarization, and AI-powered note conversion, helping streamline office workflows.
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Advanced Security Features
Xerox understands that printer security is critical for modern offices. The B625 includes:
- AES-256 encryption
- 802.1x network authentication
- Secure print and overwrite options
- Firmware verification at setup
- Integration with Cisco ISE and Trellix for threat protection
These security measures protect sensitive documents, prevent unauthorized access, and ensure compliance with IT policies.
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Scanning and Copying
The VersaLink B625’s Single-Pass Duplex Automatic Document Feeder (DADF) handles two-sided scanning efficiently. It offers:
- Scan speeds up to 150 images per minute (duplex)
- Copy resolution up to 600 x 600 dpi
- Advanced scanning features like multi-destination email and cloud uploads
This ensures large scanning jobs are completed quickly without manual page flipping, saving valuable time for busy workgroups
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Paper Handling and Finishing
The B625 can handle a wide variety of media types, including envelopes, labels, card stock, and standard office paper. With optional trays, paper capacity can be expanded from 650 to 3,850 sheets, supporting high-volume environments. Optional finishing features include:
- Office Finisher (stapling, hole-punch, booklet making)
- Dual Offset Catch Tray
- Convenience Stapler (up to 50 sheets)
Pros of the Xerox VersaLink B625
- High-Speed Monochrome Printing: At 65 ppm, the B625 is one of the fastest monochrome MFPs in its class, ideal for busy workgroups.
- All-in-One Functionality: Print, copy, scan, fax, and email from a single device, reducing the need for multiple machines.
- Advanced Security: Industry-standard encryption, secure print, and firmware verification ensure sensitive data stays safe.
- Scalable Paper Capacity: Optional trays expand paper capacity for heavy-duty office workflows.
Cons of the Xerox VersaLink B625
- No Color Printing: The B625 is black-and-white only, which may not meet the needs of offices requiring color output.
- Large Footprint: With its base size and optional trays, this machine requires a substantial amount of office space.
- Optional Wi-Fi Needed: Wireless printing requires an additional Wi-Fi kit, adding to the cost.
Cost Overview
The base cost of the Xerox VersaLink B625 starts at around $4,500–$5,000 (depending on region and retailer).
Additional accessories, finishing options, and extended warranties will increase the total price. Leasing options are available for businesses that prefer to spread out payments over time.
Who Is the Xerox VersaLink B625 For?
The VersaLink B625 is ideal for:
- Medium-to-large offices with high black-and-white print volumes
- Workgroups needing all-in-one functionality without sacrificing speed
- Offices that require advanced workflow automation and mobile/cloud integration
- Businesses prioritizing security and compliance in document management
Who Is the Xerox VersaLink B625 Not For?
This machine may not suit:
- Offices that need color printing capabilities
- Small workgroups with light printing needs
- Individuals or home offices needing a compact, personal desktop printer
Speed, Security, and Reliability for Your Office Workflow
The Xerox VersaLink B625 is a robust, high-speed black-and-white multifunction printer built for demanding office environments. Its combination of speed, security, and workflow features makes it an excellent long-term investment for workgroups that require heavy printing and document handling.
However, offices that require color output, have low-volume needs, or limited space may want to consider alternatives.
If your office fits the profile, the VersaLink B625 can streamline your workflows, increase productivity, and provide secure, reliable printing for years to come.
