There is no specific printer in the market which can be considered the best among the rest. It always depends on two things: budget and needs. The market may be flooded with both old and new models for printers from numerous manufacturers, but if you think these options will make the task easier, think again.
There can be a lot of interesting features which can take you off your feet. It would be easy to get confused amidst the printers for lease options. It takes time and patience to find the one printer suited for your needs.
Whether you intend to use it at home or in the office, the trick is not finding the most expensive on the shelves. Remember, the cost does not always equate to quality. Any brand will work just fine if you know how to take good care of it. The running condition and the longevity of the printer is not based on its manufacturer’s promises. Proper handling of the device will determine its length of service in any company.
Which printer suits your business?
Surprisingly, the classic monochrome printers are still on the market. It means that there are still businesses which are utilizing the classic laser printers for their printing tasks. However, you may choose among solid-ink, laser, LED or inkjet printers. You can also decide between single-function and multifunction printers.
Before answering this question, think about the volume and type of printing you require for your business. Consider your budget for the actual device and other printing costs like paper, ink or cartridges. Check the different features available and deliberate on which of these are beneficial to your needs.
After making these considerations, you need to think about the number of people who will be using the device. Is it only for personal use or is it going to be shared by other employees in the production floor? How much printing is needed? Do not estimate the required printing volume per day and if there will be a chance of doubling the amount in the future.
A printer within your budget.
Some people would actually look for the cheapest model available. So, before you make the same mistake, stop right there and rethink how you define the word cheap.
Vendors do not openly discuss this among consumers but price tags and replacement costs are indirectly proportional. It means that the lower the price of the printer, the higher the replacement cost for ink or toner. From this standpoint, the person who does not really print on a regular basis can benefit greatly from low-cost models. If your needs include printing on a daily basis in huge volumes, you will have to find a printer with an affordable running cost.
Get the right size and number of printers.
It is not ideal to allocate one printer for each department. Assess carefully the number of users and the amount of printing volume they require. Multifunction printers can be shared among departments especially now that these devices offer a wireless connectivity feature which makes it easy to setup through networks.
Warranty must not be forgotten. While vendors provide warranty for each device, it is still important to ask for it. Find out if there are service centers available nearby just in case you encounter any issues in the future. It is also wise to know about the availability of parts, how to order them and if there are printers for lease. You may not need it today, but one or two parts may become defective in the future.