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3 Smart Ways To Find The Perfect Multi-function Copier For Office Use

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3 Smart Ways To Find The Perfect Multi-function Copier For Office Use

Clear Choice Technical Services
Smart Multfunction

Nearly a decade ago, almost every workplace is seen to be filled with different technological equipment that is essential in the operation of the company.  With functions such as providing software and communication platforms, printing, scanning and reproducing large quantities of documents as well as transmitting messages and data, these devices have been effective in making the employees’ task easier, faster, and efficient.

With the development of technology and increase of demand in different industries, the latest models of devices became more exclusive and most functional than they have ever been. Among these are the multifunction copiers that have set a new standard for how office equipment is supposed to be.

Multifunction copiers carry out the functions of a printer, scannercopier, and fax machine in a single device. Built with additional features such as the cloud system technology, wireless connection, duplex scanning, local network system with the document management system, directing scanned files to different locations (USB storage, E-mail, local network), and multiple device connection.

Choosing the most suitable multifunction copier for your office can be a challenging task especially when there are different types of these devices which have their own specifications and features that cannot be found in each unit. The nature of the company, number of users, and the amount of money the company is willing to spend to acquire these cutting edge technology are also among the factors that you need to think about.

Here are the three smart ways to find the perfect multifunction copier for your office:

1. Research about the different kinds of multifunction printers

You have to remember that multifunction copiers are categorized in different types according to the kind of environment that they cater to.

Educating yourself about the characteristics of different multifunction copiers and its further function will help you see the perfect type of machine for your office.

The four types of multifunction printers available in the market today include:

-All-In-One (a handy type of multifunction copiers for home use and not designed for bulk printing and copying)

-SOHO (suitable for home and small offices; as big as small refrigerators)

-Office copiers (most commonly used in central or departmental offices; includes security features for data protection)

-Production printing (the most expensive, most advanced, and bigger in size; designed as a reprographic-department device for larger and excellent quality document and graphic reproduction)

2.  Assess the type of printer suitable for your company operations and look for brands that can offer you a great deal

After digging deeper about the different characteristics of multifunctional copiers, you can now determine the potential copier type that matches the type of office and operation that you have.

The next thing that you should do is look for brands that can offer you the type of copier that you need and then compare their prices and features. Make sure that the machine that you aim to acquire is within your company’s budget. 

3. Sign up to copy leasing services

Coordinating with the copier lease provider is one of the best and smartest ways of finding and installing the most suitable multifunction copier in your company. You will be provided with experts who will help you with your needs in the whole duration of your copier lease agreement.

Below are the services offered by copy leasing services:

-Company assessment to determine the type and number of multifunction copiers the organization needs.

-Monitoring and maintenance of device and ink system.

-Ink delivery


-Performance review

-Track down printing and copying costs

Multifunction copiers offer the most functional solutions to help boost the performance of a company and its employees. However, these devices have different variations that could mislead consumers in installing the right unit for the workplaces that need it.

In order to find the most suitable multi-function copiers for an office, doing research, assessments and comparing different brand features and prices, and signing up to copy leasing services is the smartest approach.

If your location is around Miami, you may also visit Copier Lease Miami and Copier Repair Miami or call Service Location Miami (305) 203-0533

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