Clear Choice Technical Services

4 Things To Look For In A Copier For Small Businesses

Home » 4 Things To Look For In A Copier For Small Businesses

4 Things To Look For In A Copier For Small Businesses

Clear Choice Technical Services

Back in the day, there was a distinction between copy machines and printers, but now most of the printers are digital, and they are multifunctional. They can print, scanfax, copy, download, and email. Most of them are leased or owned. Some models can also store data, codes, make multiple copies at a time, sort, full-bleed print, stape, make around three-hole punches, and they can print transparencies. Others can offer features that will help you cut your cost and improve productivity in your business. These include image editing, wireless connectivity, security features like energy savings, and biometric authentication. 

Different variety of copiers that are found on the market can make buying one a daunting task. Here are the four things that you need to consider before purchasing a copy machine for your small business. 

Size

Some copiers are made for small office and home offices. They are typically desktop size to save space. These types of copiers are not as expensive as the large ones, and low-priced desktop copiers are made for occasional use, and they do not meet the needs of small businesses. 

Office copiers are larger, and they are freestanding. These copiers are built to suit the needs of businesses, especially those with a lot of employees. Copiers like these can be networked, and they include a lot of scanning, faxing, and printing capabilities, you can also print on different paper sizes. 

If you think that your business needs high-volume printing, advanced document-finishing options, and professional-grade graphics, then you need a production printer. These printers offer high-resolution prints. The cost depends on the features, but entry-level production machines are more expensive than desktop size printers and office copiers. 

Estimate your overall printing volume

Before purchasing or leasing a printer, it is crucial to look at the printing habits of your business and what you print every day. If you need prints of documents occasionally for record purposes, then what you need are different than businesses that send out printed mail materials constantly. 

You should also look at the quality of the printed documents that you need. Check if regular printing is good enough or if you need colored ones too, ask if you need different types of finishes and if you need mobile printing. You should make a complete list of all the features that you need in a copier before you start your search. 

Go for mid-range models.

If you need to print numerous documents every day or if you print materials regularly, then you need to invest in high quality and costly, professional copiers. With a paperless environment and lots of document sharing, sending, and cloud storage ways that are available, you may not need to invest much. There are a lot of mid-range copiers that offer all of the features that most small businesses need. If you think that you need more features and that you need to print high volumes of documents, then you may need to invest more. 

You must also remember to avoid low-cost models. Although it is nice to save money, a lot of them that falls into the bargain basement require extra repairs, and they need to be replaced after using it in a short period of time. These low-cost copiers do not give you the quality that you need. 

Get advice from a professional

If you have gone through all of the options and have learned about the different copiers already and you are still not sure about which one to get, you can outsource this process and consult a professional. They can help you look for a copier that will suit your business’ needs and match you with the copier and other hardware and software devices.

Leave a Reply

You must be logged in to post a comment.

Copier Lease Request


This will close in 0 seconds

Service Request

Quality and Affordable Service, Repair, and Maintenance for Your Copiers and Printers

Your business productivity is important to us, which is why we provide a hassle-free and affordable service for all models of copiers and printers in any condition. We offer great value for the money when it comes to our repair and maintenance services.

  • Factory certified and highly qualified service technicians
  • A highly trained service technician onsite within 24-48 hours
  • Affordable rates starting at $85/hour
  • High inventory of repair and replacement parts for most copier and printer brands

We are a one-stop shop for all your copier and printer repair and maintenance needs. 70% of our service requests are resolved on the 1st visit. You are guaranteed prompt and quality service wherever you are in the US.

For fast, reliable, and quality maintenance and repair for your copiers and printers, the choice is clear: Clear Choice Technical Services!

For an accurate diagnosis and a faster transaction time, please fill out the form below.


This will close in 0 seconds

Remote Computer/Copier/Printer Support

Remote Support Information

*Copier and Printer

We typically connect to your computer, which should be on the same network as the copier. This allows us to access the copier's Web Interface for more effective troubleshooting and to adjust any settings that may require modification or configuration.

*Computer

We will explore various troubleshooting steps, and if the issue is related to the network, we may discuss it over the phone without remote access until we resolve the problem.

Machine Capability

Please confirm if your copier can still copy or print standalone (e.g., without any computer or network connection) to ensure we address your issue effectively. Complete this questionnaire to the best of your ability, and we will get back to you promptly to schedule remote support. Thank you for choosing our services, and we look forward to assisting you.


This will close in 0 seconds

Maintenance Contract


    This will close in 0 seconds