Canon Color image Class MF746Cdw
Canon Color imageClass MF746Cdw is Canon’s latest multifunction printer. Canon has always been known for its excellent quality, and this Canon Color imageClass MF746Cdw does not disappoint. In addition, canon Color imageClass MF746Cdw comes with many features that help make printing more accessible, more efficient, and even fun! If you are looking for a Copier for your business, you may contact Clear Choice Technical Services You can ask about Copier Leasing Services, Copier rental services, IT Services, and even Copier Repair services. What is one thing you notice first about Canon Color imageClass MF746Cdw? One of the first things you will notice about Canon Color ImageCLASS MF746Cdw is its sleek design. This printer looks good in any office or home setting because it fits right in with your decor instead of sticking out as some other printers do. It also has an LCD screen to preview what you will print before sending it to the Canon Color imageClass MF748Cdw. Canon has also included a Canon Inkjet Print Head Cleaning system that cleans and lubricates your print heads so you can get an even more vibrant, sharp printout of Canon Color ImageCLASS MF748Cdw. What are the features of Canon Color imageClass MF746Cdw? A great feature of this printer is that it includes Wi-Fi connectivity, which allows you to connect wirelessly from anywhere as long as there is a strong connection between you and the wireless router. This means no need for cords or cables! Additionally, when printing photos with Canon Color ImageCLASS MF747Cdw, they will come out looking much sharper because they are printed at 2400 x 600 dpi resolution versus other printers that only do 1200 x 1200 dpi. Canon Color imageCLASS MF747Cdw also has Canon’s Canon Original Full HD Image Optimizer, which improves the quality of images when printing them out or sending them to a Canon photo printer using WiFi Direct Connection from your Canon camera through their Easy-PhotoPrint app. This is especially great for people who take lots of pictures on vacation and want to print off shots at home without having to pay an arm and a leg to get professional prints made by a third party company. A Canon Photo Printer can do this easily! What You Get if you Buy the Canon Color imageClass MF748Cdw: When purchasing Canon colour imageCLASS MF748Cdw, Canon wants you to know that they have Canon Original Fade-resistant Matte Paper. Canon’s paper is designed for longevity, and the colour imageCLASS MF748Cdw has a Canon Photo Inkset with fade-resistance technology, which means your colours are protected from fading over time. The Canon Color ImageClass MF752CDW is an excellent printer for those who need high printing volumes like commercial photographers or large print shops looking to cut down on costs by having more than one Canon colour copier in their office. The Canon Color Image Class MF747DWR also comes equipped with two trays – One 100 sheet tray and another 50 sheet tray! If you’re not printing on Canon Fade-resistant Matte Paper, then the Canon Color ImageClass MF747DWR is perfect for you! The Canon imageCLASS MF748Cdw also comes equipped with an error recovery feature that will automatically restart printing a document from where it was interrupted if there’s a power surge or other issue. This printer has been designed to work in high volume environments such as offices and print shops with multiple Canon printers. In addition, theIn addition, the Canon colour image class MF756cdw is terrific for commercial photographers because of its two trays – one 100 sheet tray and another 50 sheet tray! What makes Canon Color imageClass MF746Cdw different from other printers? Canon has created a new ink system. Canon dye-based inks that are water, smudge and fade resistant. This printer is also equipped with Canon’s PrecisionCore printing technology to provide you with high-quality prints on both text and images! The Canon Color imageCLASS MF756cdw also comes standard with automatic duplex feeding, which allows two-sided print jobs without the need for any manual intervention or paper loading. In addition, the Canon Color ImageClass MF748Cdw also features an error recovery feature that will automatically restart printing if there’s ever a power surge or another issue. If you’re not printing on Canon Fade-resistant Matte Paper, then this is perfect for your needs! However, if you want a printer working in high volume settings, Canon Color imageCLASS MF756cdw is ideal for you.
Does a Copier Lease Cost the Same as Just Buying One?
Owning a copy machine can be a financial burden for many small businesses. Aside from supply costs and maintenance fees, coming up with the initial capital to purchase the copier can stretch operational budgets beyond profitable limits. Copy machine leasing helps ease the up-front monetary investment and may provide a number of other attractive benefits. You can lease a printer/copier in the conventional sense, but throughout the last decade, the idea of leasing has morphed into what industry experts refer to as managed print services. Managed print services go beyond simply leasing to take a holistic view of your printer needs. Often, this means the leasing cost is bundled with costs for maintenance and paper and toner so that businesses get an all-in-one package for their lease. Big data and IoT have taken managed print services even further. Data can track your print usage down to the department level. Depending on the manufacturer or supplier, managed print services might include supplies, preventative maintenance, onsite support, billing and usage tracking, and more. For organizations with limited IT bandwidth, a managed services lease offers a path to streamlined management (and it’s just less hassle). What are the advantages to leasing vs buying a copier? Reduced Taxes Did you know that you can lease equipment and still take full advantage of the Section 179 deduction? If you lease a piece of qualifying equipment with a guaranteed purchase option, you can deduct the full purchase price up to $510,000 from your gross income. The obvious advantage to leasing or financing your copier and then taking the Section 179 Deduction is the fact that you can deduct the full amount of the equipment, without paying the full amount this year. The amount you save in taxes can actually exceed the payments, making this a very bottom-line friendly deduction and thus in many cases, the tax deduction will actually improve cash flow. Capital Conservation Paying the purchase price upfront for new technology can involve a sizable cash outlay. But leasing can free up that cash for other purposes. Monthly payments that are structured to accommodate cash flow requirements allow for the acquisition of the latest technology today. Fixed Payments With a copier lease, payments are fixed for the entire term of the lease. Knowing what payments to expect in advance enables you to budget and manage your technology equipment costs. If you buy and your equipment breaks down, upgrading or replacing it could require paying a large amount unexpectedly. Ease of Adding Equipment or Upgrading Leasing can allow for add-ons after the lease begins so you are not locked into one configuration like you are when you purchase a copier. Let’s say you need to add a staple finisher or need more speed. The right partner can offer you a favorable buyout if you need to upgrade or replace your copier. General Rule: Lease what depreciates; buy what appreciates. Copier machines depreciate over time, losing value due to use and to the constant introduction of newer, better technology. If your business purchases a copier, you can only upgrade in technology by investing in another new machine. You would also need to get rid of the previous model, adding to your time expenditures. In contrast, most copier lease agreements have options to upgrade the copier at a predetermined date. Such lease arrangements enable your business to always be in line with the newest office technology. Avoiding obsolescence also means more efficient copying since newer machines have lower per-page costs. Efficiency translates to increased profit and a greater return on your lease investment. If your location is around Miami, you may also visit Copier Lease Miami and Copier Repair Miami or call Service Location Miami (305) 203-0533
3 Best Tips Before You Buy an Office Copier
Did you start a new business, or are you interested in getting your first copy machine for the office? You may be tempted to buy the first high-end model you come across without weighing various options you could make along the way. Making an uninformed purchase might feel good at first, but you need to consider all kinds of factors before taking the plunge. Office Space Copier is here to help you navigate the copy machine purchase process. Here are 5 things you should know before you buy your next office copier. 1. The Disadvantages of Buying Buying an office copier (instead of leasing or renting) does have its advantages. Obviously, the pride of ownership is one thing, and you won’t have to pay interest to lease your equipment out either. However, buying a copy machine isn’t for everyone. For small businesses, the initial expense of buying an office copier can add more financial strain than is needed. Also, buying the latest copier with all its bells and whistles is always great initially. However, if you’re a multi-site business or you constantly want the latest technology and copying standards, buying multiple copies in a short time span may not be preferable. Buying a copy machine is still great. You just have to consider if it’s the best decision right now. 2. The Power of Negotiation When you’re planning to buy a copy machine, negotiating can be powerful. You can set yourself up for logistical success for years to come. Fail to negotiate, however, and you could end up losing lots of money in the event of maintenance, faulty copiers, or other scenarios. Here are some basic things you should negotiate when purchasing a new copier: A 3 -year warranty on the equipment if you have a maintenance agreement No annual increases on a maintenance agreement Add a performance guarantee to your paperwork and have both parties sign off on it Install, setup, delivery, and training should be included 30- day cancellation with written notice There are other items you should negotiate when purchasing a new copy machine. Visit our Buying FAQs to learn more. 3. Hidden Fees in Maintenance Agreements Watch out—stores you purchase copy machines from aren’t exactly looking to save you money! There are 3 common hidden fees in maintenance agreements that you should be on the lookout for. These include: 10% annual increases Travel fees for each service call made Shipping fees for toner and other supplies When you’re aware of common hidden fees, you can be equipped to negotiate them out. 4. Quarterly Reviews Can Help Want to save more money with your copy machine? Ask for quarterly reviews on your allotment of copies. This can help you cut costs if you find you can decrease your allotment later. This comes especially handy if you’re part of a seasonal organization like a school or specialized business where work slows down during the summer or another timeframe. Buy an Office Copier With Tact and Confidence Need more help buying the right copy machine for your business? Contact Office Space Copier for guidance when you need it most. We’re here to help!
Will a Small Business Copier Last as Long as a Larger One?
While the push has been toward going digital and paperless, businesses both large and small still need to utilize paper copies on a daily basis. Just because you own a small business definitely does not mean your printing needs are small. You may need more than a thousand copies a month but less than 50,000 copies. You may need a small business copier or a large model copier. It all depends on your business and your specific copying needs. When a business chooses a small business copier there are some things to consider before renting or purchasing. What to Look for in a Copier Before you purchase or rent a copier, you need to truly understand what your business needs are for a business copier. How many pages will you need to print? How much ink will you require? Colored print or black and white? How much time does the copier take to make copies? Does the copier need time to breathe so it does not overheat? Is it more economical for you to rent or purchase? What type of maintenance does your copier need? These are all things that you, as the business owner, will need to determine when deciding on a copier. How Long Should a Small Copier Last? Once you identify your copier needs, you may start wondering how long a copier should last. This is somewhat of a loaded question. How long the copier lasts depends on several factors, and these need to be considered when you either purchase or rent a copier. Also, when purchasing, you will need to consider whether you should purchase a new or refurbished copier. Factors that determine how long a copier will last are: Output – low-end floor standing copiers produce 1000 copies per month and high-end ones can produce 50,000 a month Maintenance – Regular maintenance can help your copier last for its expected lifetime Print speed Paper capacity Scanning capabilities Graphics – as production printers have different specs than business office printers Memory Inkjet or laser Color or black and white printing New or used As a baseline for how long a copier will last, five years seems is the average for the typical floor-standing copier that is used regularly. Small copiers, if well maintained and used within their parameters, can last just as long large-scale copiers. Copier Repair Should You Choose a Small or Large Copier? This question can only be answered by understanding the unique and specific copying needs of your business. Before you buy you will need to consider: The number of copies you need to produce each month Available floor space in your business or office Budget – Does your budget allow for the purchase of new equipment? Length of the copier’s life Cost to maintain, refill ink, and service Diligence in your copier purchase endeavors is key. There is no need to pay for features you will never use or buy a large floor model when a small copier will do exactly what you need and fit your space better. There are plenty of small copiers that do as good of a job as a larger copier, and they also have a life span that compares to the larger models. What are Good Brands for a Business Copier? There are plenty of good, reliable brands when it comes to business copiers. Some of those brands include Konica Minolta Canon Sharp Brother HP A 2019 review of small business copiers features several of the models listed above. In order to purchase the copier that is right for your business, you will need to review and compare printer copiers according to your needs, features offered, maintenance program, size, and other factors. How Can You Ensure You are Happy with Your Small Copier? There are a few key things that can help ensure your continued happiness with your copier. A few of these factors are: Support Maintenance contracts Skilled techs Good communication When you purchase or lease a small copier, you want to pay close attention to service agreements for maintenance, timeframes for support, and tech skill and availability. You need to be able to depend on your copier to produce quality documents without taking too much time to do so. If your copier is constantly not working correctly, it will take time away from your other priorities, like communicating with your clients and running your business, while you are bogged down arranging copier service. Knowing your copying needs and selecting a copier that fulfills them is a key part of keeping your business running smoothly. A small copier doesn’t equate to a small business. It’s all about what suits your business, and the small copier you select for your business needs to be a dependable, well-functioning member of your team. It needs to work alongside you effectively and efficiently. If you take care of your small copier the same as you would an employee, it will be a consistent and reliable asset to your business. If your location is around Miami, you may also visit Copier Lease Miami and Copier Repair Miami or call Service Location Miami (305) 203-0533
Why Do Businesses Still Buy Office Printers and Copiers?
We are in the digital age, aren’t we? Or is this back to the future? Everywhere we look, people are texting and chatting on their smartphones, sharing and storing digital files on their tablets and laptops. And still, we are seeing businesses buying office printers and copiers in almost every office. How come? We are in the digital age. We find it very convenient to share digital files, but there is still a need for paper. People still sign contracts and some legacy holdouts still like the touch and feel of paper. We have evolved and we are using less and less paper, but it’s not as bad as this article and infographic provided in 2014 by a paper and catalog company want to make you believe: Average U.S. Office Worker Uses 10,000 Sheets of Paper Per Year. And you can be glad we are in the digital age because in 2015 if we wanted to print the Internet, it would only take 136 billion pieces of standard letter-sized paper. I think mother earth can be thankful that no one has attempted this. In the digital age, more and more businesses are going “paper-free” or “paperless” in the office and dealing with documents digitally. We work odd hours and many of our staff even work virtually. Even with our clients, we see the amount of scanning of paper documents to digital documents is on a steep rise. However, businesses still need the capability to print hard copies. Just think if you showed up to a meeting and not everyone had an electronic device with them. You print hard copies so that everyone can see exactly what you are reading from or presenting. Yes, most meetings today present on a large monitor so everyone can see and participate, but sometimes even then it’s a little difficult for those in the back of the room. Not all customers want to review or sign a contract on a digital device. Heck, everyone thought the email was going to be the death of fax machines, so why are they still in the office. Two recent studies by Wakefield Research and Info show that although there has been an increase in scanning with multi-function devices, paper printing is still a popular trend and not going away anytime soon. You can read more about their findings in this summary. How about the legal, medical, and insurance industries? Would they be able to do business if everything was done digitally? We are moving forward and every year more of our lives become integrated into the digital world, but for now, we still see ongoing purchases for copiers and multi-function printers (MFPs) for just about every business. Have Realistic Expectations. Get over it, printers and paper are still a thing… As technology grows and develops, more and more companies are going paper-free and abandoning hard copies in favor of dealing with all of their documents over e-mail or in the cloud. Why? This is fantastic news on many levels; not only does this result in less paper and waste, but it makes many employees’ lives easier. It’s about streamlining work, productivity, and space. Technology and costs are mainly driving this trend. However, even in this digital age, it’s still necessary for offices to have the ability to print hard copies. Your office might be paper-free, but not all businesses and customers are on board yet. Hence, it’s important that your office has the ability to print hard copies for those clients who need documents in physical form. You should invest in a copier or MFP if you don’t have one. If you have one, but it’s not in working condition, call professionals who specialize in copy machine or multi-function printer repairs. Not sure how to pick the right one? Here’s an article on how to find the right printer repair company: Who provides the best copier or printer repair service? If your location is around Miami, you may also visit the Miami Copier Lease Service.
Why Copier Leasing Service Providers Are Best Copying Needs Partner?
There are a lot of things that you have to consider when buying copiers for your office. Aside from its specs that you have to thoroughly look after, the maintenance, monitoring, troubleshooting, and the people who will be responsible for the three things mentioned are also among the things that you should think about. One of the best ways for you to have a smooth and worry-free copying experience is finding the best copy leasing partner to cover all your needs. From giving the suitable copying machine to your office to providing experts to troubleshoot your device, these types of services got your back from the beginning until the end of your contract. Here are four reasons why you copier leasing services are the perfect partner for your office needs: Copier leasing services assess your needs before installing printers in your office Copier leasing services will help you at the beginning of your copier machine hunt by assessing the nature of your company, number, and printer model that you need according to your budget, and finding the perfect spot for the devices that is within reach of your employees. Through this, your investment will be secured because you have a team of expert that will provide your exact needs. Copier leasing services monitor, maintain and provide troubleshooting for your copiers Your contact with your copy leasing provider will not just take place before the device installation, after the contract signing, and end of the agreement because they will be there for you until your terms will come to an end. Copier leasing services will monitor your devices from time to time, maintain its system by providing the proper care, and sends experts who will fix your device the moment it malfunctions. Your chosen provider will also deliver the copier’s toners even before your device runs out of ink and will provide a support desk access in case you have questions about your office machine. You will also be provided with a report of your copier’s performance as well as the total copying cost your office has made in a certain period. Through this approach, you will know if your device is helping you save money or not. Copier leasing services will help you increase the productivity of your employees Because the devices that will be installed by your copier leasing provider in your office is appropriate in your office setting and packed with the most advanced technological features, it will open doors for your employees to increase their productivity and will be competent than ever before because of their exposure to these high-tech devices. Copier leasing services will help you dispose of outdated devices in your office Your copier leasing service provider will help in getting rid of the ineffective copier models in your office which copiers are undeniably slower, have single functions and low-quality outputs, and energy and space-consuming upon the installation of your new and state-of-the-art devices. Because of this, you can save space in your office for many significant uses. Copiers are very important tools that keep a working place running with its ability to produce photocopied documents in a short period. That is why it is important that an institution will have the most suitable devices for them to function at their peak performance.To have the best copying experience that will give no worries to the employees because of the abrupt malfunctions and toner run-outs, the best option for companies is to partner with copier leasing services like the Copiers Seattle to cater all their needs from workplace assessment, monitoring, maintenance, troubleshooting, and getting rid of outdated office machines. Not only that they will have the most suitable copiers but the performance of the employees will increase as well. If your location is around Miami, you may also visit Copier Lease Miami and Copier Repair Miami or call Service Location Miami (305) 203-0533
Which Copier Lease Provider Should You Go With?
Are you looking to upgrade your existing copier or invest in new equipment? Are you confused by the number of companies that sell copiers? If you haven’t bought or leased a copier recently, it can be difficult to know what to look for. In this post, we will try to make the process a little easier for you. Finding the right copier begins with finding the right copier dealer! companies that sell copiers Let’s cut right to the chase: all copier companies are not the same. The best copier dealers are those that help you select the equipment that works best for your business needs. They should also be your partner in increasing workplace productivity by offering high-quality copiers that they are able to stand behind. A little research is all it takes to see that some companies that sell copiers are far superior to others. Here are 12 things to look for when choosing a dealer. A range of respected products. Companies that sell copiers from either one or multiple manufacturers that are designed to meet a variety of applications are best equipped to help you meet your productivity goals. Understanding of your business. A good copier dealer understands you lease or buys your copiers and printers for well-thought-out, strategic reasons. They should be willing to take the time to learn your unique copying and printing goals so to match you with the right equipment. Reputation. Does the company you’re dealing with have happy customers? Reviews from clients on sites like Facebook, Yelp, and Google can help you determine a copier dealer’s reputation. Pay special attention to mentions of things like honesty and timely service. Be sure to check the company’s website or YouTube channel for video testimonials from satisfied clients and don’t hesitate to follow up on a client’s current satisfaction level. A reputable copier dealer continually seeks the feedback of their customers and is interested in learning what they do well and where they can improve. Trained staff. You want a support team that is highly trained on the copiers you lease or buy. In addition to good technical skills, service technicians should be professional and able to communicate clearly with you about problems and solutions. It takes regular maintenance to keep your copier running optimally. There will be times, however, when repairs are necessary and that’s when you’ll want factory certified trained professionals working on your equipment. Copier Repair Authorized dealer. Companies that sell copiers from a particular brand tend to share the manufacturer’s ideals and commitment to innovation. For example, CSBS is a Konica Minolta authorized the dealer and both companies believe in certain standards such as a single office machine serving as a department or office’s hub of communication, environmental friendliness, and providing customers with affordable, cutting edge products that increase efficiency. Authorized dealers also have access to things like product training and established relationships that translate into better pricing and service for your company. Financing options. Most businesses tend to lease a copier instead of purchasing one outright. Your copier dealer should have several leasing options available that give you the flexibility to own the latest equipment that delivers the features and functions your business needs. Additional services. Are you looking for managed print services and/or document management? Consolidating those services with a copier dealer helps you streamline business operations while building a true tech partnership. Many smaller businesses don’t have internal staff to manage their printing. Managed print services free your employees to do the jobs they were hired to do, not maintain the copier! Maintenance. A good copier service provider can show you how to customize print management apps that let you know when service and maintenance are needed. You can also program your copier to automatically order supplies such as toner, ink, and parts. No one needs to run out of toner the day a big report is due! Response time. Any company that sells copiers should be focused on helping you get the most out of the equipment you buy or lease. That means understanding that copier issues need to be resolved as quickly as possible. One of the best ways to provide service that helps eliminate costly downtime is with software that communicates with all the printing devices on your network. Copier monitoring and reporting software helps you track critical components in your copier and notifies your copier service dealer before equipment failure occurs. Product training. Most copiers today are multifunction machines with an impressive range of capabilities. To help you get the most out of your investment, a copier dealer should provide you with full user training; otherwise you may be missing out on terrific features and functions that can save your business time and money. Location. One of the most important considerations when choosing a copier dealer is whether they have the infrastructure to support your business locally. A local company is also much more likely to be invested in your business’ success because when you succeed they do, too. And working with a local partner means supporting the community as a whole, a win-win situation for everyone. Satisfaction over speed. While you want a service technician to get the job done as quickly as possible, you don’t want to be in a situation where doing so means shoddy repairs or lack of proper preventative maintenance. Instead, you want a dealer with technicians who are 100% focused on the job at hand. Choosing the Right Copier Dealer There are plenty of companies that sell copiers, but not all those companies are the right fit for your business. We hope these tips help narrow down your options and lead you to making a hassle-free copier decision. If we were to boil it down to one piece of advice it would be this: be sure to choose a local copier dealer who partners with a manufacturer you can put your trust in. If your location is around Phoenix, you may also visit Copier Lease Phoenix, Copier Rental Phoenix, Copier Phoenix and Copier Repair Phoenix or call Service Location Phoenix: (602) 428-6500
Why Are Copier Leasing Provider Contracts Important?
Copiers are, without a doubt, among the staple materials one can find in any office. Its dependability, fast-paced function, and technology that is getting more and more advanced through time are just some of the reasons why these devices are still in demand despite the tight competition with other products that take place in the market today. One of the most practical ways of acquiring office copiers is getting the services of companies that offer to the lessee of these products. The said approach would not only provide all the necessary needs of the device including the toner refill, maintenance, and troubleshooting but also allow the lease to replace the model if he thinks that the workplace needs another model to help the employee carry out the tasks efficiently. However, before considering copy leasing services, you need to be knowledgeable about how the whole process works. The first thing that you have to carefully examine is the contract that you have set with your service provider because this will determine the benefit your company will gain from the partnership. Here are three reasons why going through copier leasing/repair contracts is important: Contracts Determine the How Long Your Office Will Be Using the Device There are two types of leasing: the operating lease and capital lease. The first mentioned comes only in short terms which means that it will be counted as the company’s operating expenses because they are considered as rentals. Lessees have the power to upgrade equipment without having the device being transferred and referred to as the company asset. A capital lease, on the other hand, is long term contracts which are considered as a load to the lease and include tie-up funds. At the end of the contract, the asset’s ownership will be transferred to the owner. It is very important to be aware of the contract your company will be having as it will determine the period of the device’s stay in your office and how long your employees. If you opt for the operating lease, you can have the copier in the short term. Meanwhile, if you will choose the capital lease, the agreement can last up to five years. Contracts Contain the Terms That You Need To Follow As the Partnership Goes On Contracts contain different important terminologies, contract period, service cost (including the extra fees), as well as troubleshooting and schedule of maintenance of the device. As a lessee, you need to read carefully and study further it because contracts that you will be making with your copy leasing provider involves legal documents that will hold both parties accountable if ever they breach any terms indicated in the paper. It is very important to make sure that you can pay for the services they will be provided in the whole duration of the agreement. Contracts Reveal the Copier Brands that You Can Avail from your Leasing Service Provider Being aware of the model and brands offered by the copy leasing provider is essential as it will give you a door to do your assessment if the device is suitable for your office. If by chance you do not have the best experience with a certain brand your copier leasing provider, it is best that you raise this issue to them so they can give you some explanation and carry out an action to your actions as soon as possible. Copiers are the best devices that you can install in your office due to its state-of-the-art capabilities. One of the best ways to avail of these products is through Copier Leasing Services like Copiers San Francisco. However, before going through with the agreement, it is important for a customer to run through with the contracts agreed by the lessor and lessee. If your location is around Miami, you may also visit Copier Lease Miami and Copier Repair Miami or call Service Location Miami (305) 203-0533
When Is The Best Time To Get An Office Copier?
You can tell if your office copier has seen better days, and now more than ever, business is picking up, and you need office equipment that can keep up with your business needs. It might seem like you’re stuck with a big decision to make: how to choose the best office copier for your business, and when is the best time to do so? Your business is different than any other, and you know you need an office copier unique to your business, customer, and employee needs. Buying or leasing a new or upgraded office copier isn’t a small decision to make, and probably part of the reason why you’ve waited so long to bite the bullet. Maybe you’re asking yourself these questions: “Where do I start?” “How do I make sure I won’t get ripped off?” “What features do my employees use and need the most?” “What new pieces of copier technology should I be interested in?” “Is there a prime time of year to buy or lease a copier?” “Is my copy machine broken, or is it just old?” “Can I get a new copier when my lease on the existing copier is not up for another year?” Copiers save businesses money and improve productivity. That’s sexy. Free eBook. If you’ve asked yourself any of these, know you’re not alone, and it’s good you’re doing so! But, before you can adequately answer any of them, you must learn our answer to, “When is the best time to buy an office copier?” Drum roll, please…. The time is NOW! What Do You Use Your Office Copier For? Now that you know the best time to buy your office copier is ‘now,’ let’s discuss what you use your device for and assess the functions your business needs. It’s essential that before you start looking into copier makes and models, you educate yourself on the essential functions your employees need in an office copier along with different aspects you look for in a copier company. Want to know how to choose the best service provider company? Read our article, Choosing the Best Copier & Printer Service: 7 Must-Haves. We’ve put together a list for you that helps you choose the best copier for your business by assessing and identifying exactly what your business needs to continue its growth and success. EXCEPTIONAL SERVICE AND QUICK RESPONSE TIMES The preference for quality of service from an office copier company very much depends on the person and the business. Some businesses prefer to keep their budgets lower when it comes to office equipment for their business; even if that means the service isn’t all that great. Others go by the quote, “You get what you pay for,” and feel strongly about paying more for better service and don’t cut corners when it comes to the companies that serve them. It all depends on your expectations and the peace of mind you need. Just remember, that typically, the more you spend on a product or service, the more pleased you’ll be. Now, this doesn’t apply to everything, but certainly something to keep in mind. If your business prints and copies at lower volumes, you might not need to spend a ton of money on a copy machine service provider. Check to see how many copies you typically print or copy a month to give you a better idea of your office copier usage. You can even do so by opting for a print assessment. WHAT TYPES OF DOCUMENTS ARE YOU PRINTING AND COPYING? A great way to weed out certain types of office copiers that won’t benefit your business is by knowing the kind of documents you’re printing and copying, as well as how you’re assembling them. Do you mostly print reports in black and white? Are you copying high-resolution graphics and designs? The type of industry your business is in has a lot to do with the kind of office copier that best suits your company’s needs. If you’re a small business that doesn’t utilize color printing and copying on a day-to-day basis, you might not need the latest and greatest. Choosing a smaller, black and white office copier, is a much better option for your business than an office copier that has all the bells and whistles needed for high-quality, color and image resolution. If your location is around Phoenix, you may also visit Copier Lease Phoenix and Copier Rental Phoenix or call Service Location Phoenix: (602) 428-6500
3 Tips to Prevent Copier Jamming
Paper jams are a minor inconvenience that can cause major delays. Workflow comes to a halt when machines jam, and if you aren’t sure how to fix them, you can do more harm than good. Taking preventative measures to ensure your printer is free from jams will help extend the life of your device. Good practices can help you avoid delays caused by jams. In addition to jams, misprints and ink smears produce unprofessional printed materials. Paper that has “been through the wringer” should never be shown to customers. Presenting polished printed materials to customers gives you an edge and fosters confidence. With that in mind, here are 6 tips to help you avoid paper jams: Prepare the paper each time you refill the machine. Load your paper carefully. There is a right way to prepare a paper when loading it into your copier. Remove the paper from its sealed packaging. I know, most people understand this, but we’ve seen clients just drop the wrapped ream right into the machine before. By placing it in a tight, even, and neat stack in the paper guides, this can save you time later. Have you heard of “fanning” the ream of paper before placing it into the cassette? Fanning a stack of paper can do more harm than not. When you fan the paper, it can actually cause a static electricity charge, making the pages stick together. And make sure you don’t overfill the tray. Use the right type of copy paper. Not all copy paper is created equal. The wrong paper can lead to copier repair service calls. Purchase good quality paper. Check your copier’s technical manual or look up the specifications online for the correct type of paper for your machine. The standard weight is usually 20 lb., but copier machines can also use 22-24 lb. paper. There are many different kinds too. You may want to consider a better quality (feel and brightness) or environmentally (recycled) paper too. These are all great to consider, but you need to make sure that it is the right size and weight for your copier. Don’t forget to store your paper in a dry, warm place. Here’s some more information on picking the right copier paper. DON’T OVERFILL TRAYS It can be tempting to overfill your trays to avoid having to refill them, but this will not work! The trays require enough clearance for the rollers to feed the paper into the machine. Without that, the paper will not feed or will feed several sheets and lead to a jam. Paper Jam Prevention An ounce of prevention is worth a pound of cure. A couple of common-sense steps will help you keep your equipment in good working order. 1. It’s not a buffet table. Keep food and drinks away from your copier. Coffee with cream and sugar fuels people, not machines. You’d think I’m exaggerating about this, but I’m not. Sticky coffee or soda in the guts of your copier is NOT a good thing. The same goes for food – bagels and chips have a nasty habit of leaving crumbs where you don’t want them. 2. Don’t use torn paper. 3. Fan paper before you add it into the paper tray – and put it right side up. Yes, the paper has the right direction, look for the arrow on your ream of paper. 4. Try to use paper quickly. Paper will start to absorb moisture over time and is more likely to jam. 5. Before adding a bunch of documents to copy (or scan) to the feeder, remove paper clips, staples, tape torn edges, remove Post-It notes, and anything else that the copier might “eat.” 6. If you notice that the same machine keeps having the same error, call in your service partner to look the machine over. 7. Keep it clean. A dirty copier is an inefficient copier. Dirt can get on the rollers and cause “slippage,” which means the paper can’t grip the paper to pull it through the machine to print, copy, or scan. Dirt on the platen (that’s the large piece of glass) can cause speckles on copies and even interfere with OCR if you scan documents. If you own or use a copier frequently, there’s one thing for sure: you will inevitably have a paper jam. There’s a saying in the copier industry… A copier does three things: copy, misfeed, and jam. It has happened to all of us. It’s frustrating, unnerving, and it always seems to happen during a deadline. Most of the time, a paper jam is the result of a poorly set up machine. There are three areas that you should consider to protect yourself from copier paper jams. You can be preventive. You can fix them quickly and safely as soon as it happens. And you should know what to do if this is a reoccurring problem. If your location is around Phoenix you may also visit Copier Leasing Phoenix or call Service Location Phoenix (602) 428-6500