The process of selecting the most suitable copying device for your office is an important task. Not only that these devices will serve as an investment for your business but they are also part of the driving forces that will determine the productivity of the employees.
There are different elements that you should consider before finally making up your mind that you will buy a certain printer model. The price of the device is one thing and being critical to its specification is another important factor.
Below is a guide that will help you choose the most fitting copier for your office:
1. Functionality according to the nature of your business
Aside from the reproduction of documents, there are instances where you will need the functions of other devices such as printers, scanners, and fax machines in your paperwork. If this is the case, you should look for copiers that have the capability to cater to these demands in your workplace.
Finding multifunctional devices is very easy nowadays. Compared to the older models, the latest units of copiers in the market offer all-in-one functionality to keep up with the demands of the consumers.
2. Speed
Copiers may have all-in-one functionality but not all of them can print at a fast speed. If the nature of your business requires for your device to work in a rapid manner, then you should look for ones that have high printing capability.
3. Printing and maintenance cost
Checking out if how much your target copier can cost you, in the long run, is important so you would know if it could give you potential gains or loses. If the price of the device as well as its printing cost and maintenance is beyond your capability, then you should look for other ones that are efficient and practical for your likings.
4. Ease of use
When purchasing a copier, it is the best option to choose the ones that are easy to operate. Remember that one of the reasons why you need these devices is because they can help you speed up your work.
As much as possible, don’t pick out the ones with complicated systems if you don’t want to waste your time and effort over devices that are supposed to give you ease and help you increase productivity in your workplace.
Because most of the latest models of copiers are equipped with advanced systems, you should look for the ones that feature not only wireless and mobile printing but network sharing as well to take advantage of the technology.
Below is the list of the best office copiers and their features for your reference:
1. Xerox WorkCentre 7535
-printing/copying speed of up to 35 sheets per minute
-wireless printing and mobile printing
-scan to USB flash drive, network, and email
-enlarged/reduced copying and scanning (25 to 400%)
-send and receive fax
-520-sheet main tray capacity
– Automatic Document Feeder (110-sheet capacity)
-2 GB memory
2. Sharp MX-4070V
-printing/copying speed of up to 40 sheets per minute
-wireless printing and mobile printing
-scan to USB flash drive, network, and email
-enlarged/reduced copying and scanning (25 to 400%)
-send and receive fax
-520-sheet main tray capacity
– Single Pass Automatic Document Feeder (150-sheet capacity)
-5 GB memory
3. Ricoh MP C4504ex
-printing/copying speed of up to 45 sheets per minute
-wireless printing and mobile printing
-scan to USB flash drive, network, and email
-enlarged/reduced copying and scanning (25 to 400%)
-send and receive fax
-1200-sheet main tray capacity
-duplex printing
– Automatic Document Feeder (220-sheet capacity)
-2 GB memory
If you are looking for a Copier for your business, you may contact Clear Choice Technical Services You can ask about Copier Leasing Services, Copier rental services, IT Services, and even Copier Repair services.
Office copiers are investments that you acquire for your business to help boost the productivity of your organization. That is why it is important to take a look at different factors such as the functionality of the device according to the nature of your business, speed, printing and maintenance cost, and ease of use before you make up your mind that you will purchase a certain machine.
Are you ready to get your copier for your office? Call Clear Choice Technical Services, one of the best copier Lease and Rental providers in the United States, now!