Mobility and security – these are the two things that most schools have become reliant in technology for. School equipment and other office machines are not exempted when it comes to meeting the school requirements.
However, is it possible to balance it off with the budget restrictions? Is it possible for the school to get the best copiers without breaking the bank? Whether you are just looking around or are in the market for a new printer and copier to use in school, it is best to know what features you should put your money into.
The goal of having a new printer is to make systems in school become more productive and efficient. Keeping up to date with what technology offers allows you to see beyond the needs and provide alternative changes that will bring about a difference in the bigger picture. Before you decide which one to buy, it is best to look at them using these tree must-have features for the school’s copier:
It has to be multi-functional.
You have a separate machine for a printer, another one for a scanner, and then another one as a copier. Can you imagine how many machines are taking up all the space in your office? You don’t want your office to look like it is an office run by machines when you can have just one. When looking for copiers in the market, make sure that you try to get your hand on a multi-functional one. Get a compact machine that can do all these functions and you wouldn’t need another one. By having all these abilities done by one machine, you can get work done faster and more efficient.
It has to provide cloud-printing access to the school.
Technology has indeed provided a school with new opportunities to make things accessible to almost everyone. The mobile lifestyle of people has made their lives very busy and the only way they could keep up with their busy schedules is to be able to do things with just a click of a button. With the cloud-printing option, members of the school community can easily print what they need even when it’s from their mobile device. Not only can it be made available to the staff, but students can be given access to it as well.
It has to have security features.
While access to the printer is a good feature, you also have to make sure that it comes with security features that will allow you to make prints of what you need without exposing your files. The security features must be able to also restrict that access to the files being printed alongside the access to the source of these files. A good copier and printer must be able to keep unauthorized access from happening without the requiring a smartcard, a personal id or a password. With the extra security feature, the copier is truly made an investment worth keeping. Not only does it do its job, but the added security features make you feel safe even if others have access to it.
The school needs a good copier that can function as a printer, fax machine and a lot more. You need this in order to set a good example to the students that they can be as efficient as they want to be with the right equipment and tools. How do you get hold of such printer? You can get it by talking to the experts about what you need. When the experts know what you will need the printer for, they can get it for you when you need it.