Surprisingly, a lot of people do not know the basic functions of a copier or the full advantage of buying this technology. Copiers could really be utilized as an efficient tool when it comes to automation and office productivity.
So, to educate people on what copiers can do, let’s start from the beginning.
What is another word for the copier?
Copiers today are also referred to as multifunction machines, which carry with them 4 tools that are important in office operations. These 4 powerful tools are copying, printing, faxing, and scanning.
How can your business make sure that you choose the right multifunction copier?
When deciding which multifunction machine to buy, your business must take into consideration these important factors.
- What office processes will this machine do for you?
- How long will you need this machine?
- How many copies do you need to produce each day?
All these considerations may seem simple upfront, but when you try to answer them one by one, you will realize how valuable these things are before finally purchasing the right machine for you.
What are the different kinds of multifunction copiers that your office can choose from?
For offices that require low-volume copying and printing, Lexmark and HP are great machines for them. Those who require a moderate volume of copying and printing, usually purchase directly from authorized dealers and manufacturers like Xerox, Konica, Toshiba, Kyocera, Sharp, and Ricoh because these brands are the most recommended names for copying and printing in average-sized commercial environments.
Organizations that require multifunction machines for very high-volume production, usually go for more specialized ones than the multifunction models.
What can copiers offer to offices?
Although through the years, there have not been significant changes to the copiers’ hardware, there are now big improvements in terms of software integration that can boost compliance, workflow, and security in workstations.
The basic features:
- Scanning: Modern copiers now have ADF on the glass. This feature allows all users to scan or copy several pages at once at a very fast speed.
- Enlargements: Multifunction machines can now make physical copies bigger than their original sizes. This is done through percentage increments or by changing the setting of paper sizes.
- Collating: this feature allows users to create multiple users and then instantly sort them. This takes away the manual task of sorting them one by one.
- Duplexing: This is the feature that allows pages to be copied on both sides. This is most useful when offices need to produce thick reports and minimize the use of pages in half.
- Binding: This feature includes folding, hole-punching, and stapling. Copiers with this additional hardware are useful when producing book-style materials. You can staple both of the corners or either of them, make 2-3 hole punches and fold them along 1 side or make trifold materials.
Advanced Features:
- Save PDF to MS Word files: This will need an additional software enhancement, but this is definitely helpful when converting scanned docs from pdf to ms word format. What makes this more wonderful is that all characters are converted to texts that you can edit at your own convenience.
- Copying a segment of a page: This feature will give you the preference of copying the entire page or parts of the page only. What this does is copy or scan the entire page and then allow the user to select the part from the original copy that they want to save.
- Encryption and security: modern copiers now have the feature to secure the machine by encrypting the documents that are scanned through the network.
- Send to not work folders or emails: Today’s copiers can now automatically scan documents and send them through a pre-defined or manual system that can access the office’s directory.
- Mobile printing: Copiers today do not only copy but also print from any other device. Software for mobile printing is available for both Android and iOS devices.
- Automatic Toner Ordering: When networked properly, machines today can alert anyone in the office or the supplies when toners need replacements already. What you can do is set ordering levels beforehand to make sure that you never run out of supply.
Now that you know the basic and advanced features of multifunction copiers, why not get one for your office, today? Multifunction copiers are now a 4-tool machine with an unmatchable ability to fax, print, copy, and scan.
If you are looking to purchase a copier for your business, you may contact Clear Choice Technical Services You can ask about Copier Leasing Services, Copier rental services, IT Services, and even Copier Repair services.
Should you want to learn more about other options before getting one for yourself or your office, text or call us today!