Multifunction Printer

How To Choose The Best Multifunction Printer For Your Small Business

As a small-business owner, you are accustomed to keeping a close eye on your budget. Whether you are buying new office supplies or making capital investments, your budget is the central factor as you make your decision. If you are frustrated with your current printer, copier, and scanning devices, it might be time to upgrade to a multi-function printer. 

If you are looking for a Copier for your business, you may contact Clear Choice Technical Services Albuquerque. You can ask about Copier Leasing ServicesCopier rental services, IT Services, and even Copier Repair services.

Given the factors that could limit your small business budget, you want to know that your investment is a wise one. Here are the steps to choosing the right MFP for your small business:

Assess the total cost of ownership

The cost of a printer is different from a printer’s total cost of ownership. Beyond the cost of the hardware itself, services, supplies, and the efficiency of the device all have an impact on the overall cost of ownership. An inkjet printer may cost less upfront for your business, but in the long run, most businesses find that the cost of ink replacements drives the total cost of ownership is more expensive than laser printers. 

In this situation, you could end up spending more money on the inkjet printer in the long run, when you could have spent a little more upfront to save money over time on a more efficient machine. 

Evaluate necessary functions

Evaluate the printing requirements of your employees when choosing the best MFP for your business. You need to ask if your business operates on heavy printing and if you rarely use scanning, copying, and fax features. You also need to check if your company relies on all of these features to operate effectively every day. 

Functions like scanning, printing and faxing may be valuable features, but if the copies are a necessity for operation, your search should start with a focus on multi-function printers that offer high copy quality before focusing on other features. 

Consider your workflow improvements

When selecting the best MFP for your small business, you need to evaluate its ability to improve the workflow in your office. In a lot of offices, numerous employees rely on a single device for copying, printing, scanning and more. 

In these environments, offices need a device that can perform multiple functions simultaneously. This enhances productivity and streamlines workflow. It is best that you take time to assess your workflows and determine if your printer can provide any improvement opportunities. 

Insights and analysis

It is best that you consider all the extras that can take an MFP from a device to a business improvement tool. Your printer could have the ability to monitor the flow of data regarding job status, print queues and device readiness between IT administrators and users. This information equips you and your service provider to identify improvement and cost-saving opportunities. 

Finally, be sure to evaluate your provider’s commitment to device management tools, services and utilities available. A less expensive multifunction printer with little to no support from the provider is going to cost more money in the long run. Look for a device that comes with a complete suite of device management and support tools. 

You could also look into managed print services. There are firms that give maintenance and help desk support to ensure your printer has maximum uptime and a steady flow of supplies while preventing disruption of your employee’s print workflow. 

If you wish to know more about printers for small businesses, you can contact the manufacturer of the printer that you want to purchase or you can always lease one. You can contact your local leasing provider and they can assist you with your questions about printers for small businesses.