How to choose the right multifunction printer and copy machine

The use of an old copier or printer is no longer practical these days for your business. If you own one, consider its retirement and shift to a new and multifunction printer or copier.

Why shift to a multifunction machine?

Most workplaces now use sophisticated multifunction printers or copiers for print outs and standard copies. This model of copier and printer allows you to send fax, scan, print, and copy materials. All these functions are made possible with the use of the multifunction machine. Apart from the basic functions, multifunction printers also have built-in features like wi-fi connectivity and remote printing. Consequently, you will increase your savings and productivity when you utilize a multifunction printer or copy machine. 

If you are looking for a Copier for your business, you may contact Clear Choice Technical Services. You can ask about Copier Leasing ServicesCopier rental services, IT Services, and even Copier Repair services.

Now if you are planning to acquire one, here are some basic guidelines on how to choose the right multifunction printer and copy machine. 

With various models and brands of multifunction printers offered in the market, sorting through the options can be overwhelming. Yet you don’t have to go far because on this page you will learn some basic tips on how to choose the right multifunction printer and copy machine. 

Generally, before you decide, consider your needs. What ink or toner do you prefer? Would you use more color for printing or just the black one? Would you purchase outright or lease? Also, check the printing speed, paper capacity, memory capacity, and graphics capability of the multifunction printer you are planning to get. 

How to choose the right multifunction printer and copy machine

1. Purpose of Purchase

Before buying a multifunction printer, you should consider your needs. Why do you have to buy one? What are your printing needs? Among the options that you should consider include colored printing or plain black ones, continuous printing or bulk printing, photo printing or document printing, and others. 

2. Value benefits vs cost consideration

Apart from printing processes, your other transactions will be affected when you invest in acquiring a multifunctional printer. Buying a multifunction printer will cost you a bigger amount, and may affect your financial budgeting. However, since you are already investing in a machine, you have the assurance that your printing processes will be improved and become more productive. With these benefits, buying one is worth the price.

3. Check out product reviews

Before you decide to choose one, check out some evaluations and reviews about the product. Several industry experts have posted views about multifunction printer models. Consider what they say about your chosen product. 

4. Network Compatibility

Multifunction printers must work with your other office equipment. Hence in choosing one you have to make sure that the MFP will work with other network devices in your office or company. 

5. Know how it is used

Some MFP is complex; that is, you may need an expert to utilize them. If you do not have an in-company technician, it is better to choose an easy-to-use MFP that will not require your employees to undergo extensive training or lecture just to understand the capabilities and functions of the machine.