3 Best Tips Before You Buy an Office Copier
Did you start a new business, or are you interested in getting your first copy machine for the office? You may be tempted to buy the first high-end model you come across without weighing various options you could make along the way. Making an uninformed purchase might feel good at first, but you need to consider all kinds of factors before taking the plunge. Office Space Copier is here to help you navigate the copy machine purchase process. Here are 5 things you should know before you buy your next office copier. 1. The Disadvantages of Buying Buying an office copier (instead of leasing or renting) does have its advantages. Obviously, the pride of ownership is one thing, and you won’t have to pay interest to lease your equipment out either. However, buying a copy machine isn’t for everyone. For small businesses, the initial expense of buying an office copier can add more financial strain than is needed. Also, buying the latest copier with all its bells and whistles is always great initially. However, if you’re a multi-site business or you constantly want the latest technology and copying standards, buying multiple copies in a short time span may not be preferable. Buying a copy machine is still great. You just have to consider if it’s the best decision right now. 2. The Power of Negotiation When you’re planning to buy a copy machine, negotiating can be powerful. You can set yourself up for logistical success for years to come. Fail to negotiate, however, and you could end up losing lots of money in the event of maintenance, faulty copiers, or other scenarios. Here are some basic things you should negotiate when purchasing a new copier: A 3 -year warranty on the equipment if you have a maintenance agreement No annual increases on a maintenance agreement Add a performance guarantee to your paperwork and have both parties sign off on it Install, setup, delivery, and training should be included 30- day cancellation with written notice There are other items you should negotiate when purchasing a new copy machine. Visit our Buying FAQs to learn more. 3. Hidden Fees in Maintenance Agreements Watch out—stores you purchase copy machines from aren’t exactly looking to save you money! There are 3 common hidden fees in maintenance agreements that you should be on the lookout for. These include: 10% annual increases Travel fees for each service call made Shipping fees for toner and other supplies When you’re aware of common hidden fees, you can be equipped to negotiate them out. 4. Quarterly Reviews Can Help Want to save more money with your copy machine? Ask for quarterly reviews on your allotment of copies. This can help you cut costs if you find you can decrease your allotment later. This comes especially handy if you’re part of a seasonal organization like a school or specialized business where work slows down during the summer or another timeframe. Buy an Office Copier With Tact and Confidence Need more help buying the right copy machine for your business? Contact Office Space Copier for guidance when you need it most. We’re here to help!
3 Best Productivity Copier Apps
The printer prints. The copier copies. Did you know that there are apps for your…copier?! For most users, that’s all their copier is used for (with maybe the occasional fax or scan). If that’s all you’re using your copier for, you’re wasting the potential of the copier to make your life easier. Copiers today include more functionality than ever before. As software becomes more embedded in copiers (and even larger laser printers), functionality will continue to explode. Today, if you aren’t using the apps available in your digital copiers, you’re missing out on more productivity and saving money for your business. The following six apps are available on Kyocera Copiers. While some of these apps are Kyocera-specific, similar functionality exists for copiers from other manufacturers. Ringdale FollowMe – Improve Security and Lower Cost FollowMe® from Ringdale is software that tracks everything that moves through your copiers and printers – how many copies and prints and allows you to require users to authenticate themselves to release print jobs at the device. The generic term for this is pull printing, read more about it here: Keep Documents From Prying Eyes With Pull Printing. A overview of benefits: Minimize print waste Create and enforce a print policy Secure document release Restrict printing by department and individuals Track and control all of your printing to gain insight into how much you print You can also learn more about print rules and why they’re important here: Stop Throwing Away Money: Control Print Costs With Print Rules. Print From the Cloud Kyocera Cloud Connect and Google Cloud Print allow you to print and scan to and from the cloud. Access documents in the cloud and print them from any network-connected copier in your office(s). With Cloud Print, any Web-connected device (smartphone, tablet, PC, etc.) can print to a KYOCERA printer. No need to install a specific printer driver on your device, print on the go. Kyocera Cloud Connect allows you to scan documents directly to Evernote and Google Drive too. Scan to File (or Workflow or Email) PinPoint Scan 3 allows encrypted scanning from your copier to any email, folder, or program that supports PDF, TIFF, or JPEG files. Users can set up one-touch, personalized buttons to simply and easily direct scanned documents to their most-often used locations. Security is provided with PIN or optional proximity card protection (that means users have to authenticate themselves, preventing unauthorized access) Remote Device Management – Anytime, From Anywhere Troubleshoot remotely with a single dashboard to monitor networked devices. Instead of having to waste time walking to a device when the “printer isn’t working,” IT departments can remotely discover the issue and either fix the issue or know what they need to do before they get to the device. With Kyocera Net Admin, you can also view toner usage, paper levels, device configuration, and print behavior. This allows you to optimize your print environment over time. Connect to Document Management There are connectors to four popular document management products: DocuWare, Square 9, SharePoint, and OnBase. Access your document repository from the Copier control panel to make printing a breeze. Scan documents directly to the repository or into a business workflow to automate and streamline your business processes. DMConnect This is the perfect copier application to help streamline your business’ processes and provide additional productivity and efficiency internally. With DMConnect, you can route all your documents that you process on your multifunctional copier into your business’ Document Management System directly, allowing you to quickly and effortlessly capture, share, store and retrieve files. mobile copier print appMobile Print For highly mobile businesses that have employees either on the road often or in multiple locations, the Mobile Print copier app is truly a necessity. This free app allows employees to print from virtually anywhere, directly from their mobile device. No longer do you have to email documents to another in-house employee to print or tote extra papers along with you on the road just in case you think you might need them. copier cloud connect appCloud Connect Businesses are increasingly using cloud applications to manage their business documents and workflows. Luckily, the Kyocera Cloud Connect app makes it easy to work on-the-go. The Cloud Connect app allows you to connect to a variety of cloud storage providers such as Google Drive™ and Evernote® directly from your multifunctional copier to easily scan, print, store and more. Google connector app for copiersGoogle Connector With more than 1 billion active monthly users, Google’s Gmail system is one of the most widely-used email providers today, and many businesses host their employee emails with this system. The good news is, today the newest copier technology allows you to connect and access your Google account directly from the copier without any additional steps or technology needed. Not only can you scan and print to and from your account, but you can also browse your messages, print emails, look through your calendar of events, and compose and send emails. kyocera centraq copier appCentraQ Pro Office equipment costs tend to be one of the most obscure financial areas of a business, and most businesses don’t realize how much it’s costing them on a yearly basis to use and maintain their copiers. The CentraQ Pro application removes the guessing work and gives administrators the proper knowledge and tools to control costs and usage. With the application’s advanced tracking and reporting capabilities, administrators can choose to restrict access to certain copier functions (scan, copy, print and fax) to manage overall costs and instantly gain insights into overall costs. cryptek copier appCryptek Security is such an important factor for many businesses and organizations, and the Cryptek app provides the additional security to keep unauthorized users out and costs under control. With this application, users are required to swipe a smartcard or punch in a pin code in order to access the features of the copier, and is perfect for high-security organizations like government entities and medical facilities. kyocera sharepoint copier appSharePoint Connector Does your organization work closely with Microsoft products? SharePoint Connector is an application that integrates with your
Can Information Technology Harm The Business?
Can Information Technology Harm The Business? In your own opinion, do you think the rapid advancement of technology has given us nothing but beneficial effects? What comes to mind when you think of the advantages of today’s booming technology? Is it the easier and more comfortable life that you are now experiencing? The upgraded source of entertainment? Increased in production and improved ways of communication and many others? Yes, it’s true. The advancement of technology has brought us a lot of good things, especially how information technology has affected the business world, society, health, entertainment, etc. However, it is inevitable that the development of information technology would not lead to negative impacts specifically the threats to IT systems and data. What are those risks and how can critical can they get? The threats of information technology to business You should be aware of the risks of information technology if your business depends on it. Cybersecurity aims to defend computers, networks, and programs from malicious threats. It is important to know several ways of how your system can be harmed because you’ll never know if you’ll ever be a victim of malicious threats. Thus, prevention measures should be executed even at the start of your business. Are your data well-protected to avoid losing them to hackers and viruses? Make sure that your account systems are password protected to prevent breaches in your data security and other forms of malware that can disrupt your system operations and lose your business productivity, and loss of reputation. The issues regarding internet security are also examples of threats brought by information technology. Expert hackers can easily use your financial details for their own good through your online purchases. To avoid this, use legit and safe online modes of receiving and paying money such as PayPal. Beware also of unsolicited emails of spam, scams, and phishing that attempt to look for your personal information that can be used against you and your business. Human errors such as inefficiency in the processing of data, disposal, and accidental engagement to malicious email threats can also put your business to harm. Some information technology risks are natural disasters like fire, cyclone, and floods that pose threats to your IT systems, network, and infrastructure. You may lose all the data, records, and transactions because of these. How to be safe you really need to protect your business from various IT threats for successful operations. Practice some safety measures and stay vigilant. Install the latest security updates for all your devices and ensure the backing up of your data online. Experienced hackers have their twisted ways of invading your business private information. Take the initiative and look for guidelines on how to identify malware, protect your data, respond to possible attacks, and manage IT risks. You cannot do this on your own. Seek professional help from your managed IT service providers or other experts to come up with comprehensive prevention measures, and business troubleshooting plan to help your business recuperate from any information technology incident. If your location is around Chicago, you may also visit Copier Lease Chicago, Copier Repair Chicago, Copier Chicago, and Copier Rental Chicago or call Service Location Chicago (312) 216-0722
2 Huge Reasons Why Outsourcing IT Needs Is Best For All
Outsourcing refers to contracting business operations and functions to a third party service provider. It benefits the company in terms of cost-efficiency, competitiveness, and focus on the core objectives of the company. Usually, services that are being outsourced are those support tasks that are needed to sustain the core activities of the company. Is it advantageous for a specific company to choose not to hire and outsource information technology services? In what ways does IT services outsourcing benefit a particular company, whether big or small? What does an IT person do? Information technology departments in a company are responsible for any computer tech support, information security and other forms of computer technology management, and are also associated with software development, project management, and computer systems architecture. They should be equipped with specialized information and technology skills and knowledge to support the company. Cost Cutting And Increased Efficiency A company can cut costs and get high-quality services at the same time when it chooses to outsource its computer tech support. Of course, when you outsource this to a particular third party company with a different salary rate, you can save a higher percentage of cost but does not necessarily mean that the quality is way lower. Hiring a full-time IT staff onboard is significantly expensive for business, regardless of the size of the hiring company. You have to pay for benefits and full-time salaries, and other allowances, which makes outsourcing a smart move. Just make sure that you will not be outsourcing from a company with lesser experience in IT business. You should be partnering up with a specific company with the knowledge that it can do the job well. Competitive Edge And Core-service-focus A company will have a more significant competitive advantage in the business world when it decides to outsource its IT necessities. When you hire a single employee, he or she has both specific and limited skills and expertise. IT service companies ensure that all of their staff are appropriately trained, which means that the people they assign to render services are adequately competitive. Through outsourcing, you will be accessing the best skills and up-to-date knowledge provided by those trained personnel. At the same time, you will be having a more productive time for what your company is built for and submit your market with a high-quality product or service. To explain this further: less time for other activities means more time for core business undertakings, and more productive time for the company’s primary activities leads to improved services and quality of products for higher customer satisfaction. Would you opt to outsource now? Let only the excellent IT service companies do the job they are trained to do. It is what they have been trained for after all. Providing the best IT solutions for any company’s needs is part of their job, and you should be considering these when looking to fix anything IT related in the company you are in today. However, do not forget that outsourcing also carries risks with them. With strategic examination and proper knowledge of what services are best for the customers as well as for the company itself, outsourcing IT services for your needs will bring you to a higher step in the success ladder. Surely, you can outcompete other companies when you outsource IT services. If your location is around Chicago, you may also visit Copier Lease Chicago, Copier Repair Chicago, Copier Chicago, and Copier Rental Chicago or call Service Location Chicago (312) 216-0722
Documents Mass Production Through Copier Machines SEPTEMBER 28, 2018 BY ADMIN (EDIT)
“TWO is better than one.” So says a cliché familiar to most of us. But is two (only) really better than one? How about the rest of the bigger numbers like three? Four? A hundred? Maybe a thousand? This is when another cliché comes in response to the former — “the more the merrier” — especially when it comes to people’s labor and mass production. In terms of mass production, we have factories and machines to utilize in order to mass produce food products, gadgets, clothes and fabric, soap, etc. But for the print media, we have copier machines for its mass production. Copier machines are often used in photocopying documents, books, forms, and the likes. According to the editors of Encyclopaedia Britannica, copier machine uses the properties of light, heat, chemicals or electrostatic charges in order to produce copies of text or graphic material. Most of the time, it is bulky and heavy, and hence, hassle for the buyers to purchase it directly from physical shops due to transportation inconveniencies. Fortunately, the improvement of technology has been put into really good use in this generation. Being “hassle” is not an issue anymore due to the existence of many different options and ways to buy a certain product and one of these is the online stores or shops. Online stores continue to flourish, including online shops for copier machines. In just one click, the copier machine you need will be delivered right outside your door. Moreover, once the copier machine experiences any functional difficulty, service repairs are also available through various providers. On the other hand, if you are the kind of person who only needs a copier machine for a day or two, you don’t have to spend a huge amount of money in order to have your own. Copier machines for lease are also available.
5 Best Ways To Take Care Of Copiers
Speaking of investments, office equipment such as printers and copiers are no small costs. However, it is essential for the successful operations of an enterprise. To obtain the best return on investment an office could possibly have, appropriate maintenance and care is vital. More often than not, some copiers wear down because workload might not be suited to what the machine can take. If it breaks down on a regular basis, overuse might be the cause. Enticing advertisements about low price and discounts should not be the basis of whether you decide or not to buy a copier. In the future, costs of repairs, downfall on productivity will be a burden. Some copiers are made for heavy duty work and functions better when utilized non-stop. When you over-buy such items, underusing it will be a problem. When a machine is under-utilized, copier maintenance costs would be a trouble in the future. Paper jam is one of the most prevailing issues when using office copiers and human error such as loading the wrong paper size is the cause of it. A few times, paper jam happens because of dust that have clogged the machine over time. Issues like these can be avoided by being aware of how to properly load the paper into the machine as well as how to effectively clean it off through dusting. Take note, however, that frequent prevalence of such issues may lead to damage of the equipment and its internal parts. Repairs, no matter how small the issue is, will surely cost a fortune. Maintaining the equipment at superior performance will not only lengthen its serviceable time but will also aid the office in terms of productivity. Explained below are tips in maintaining your office copiers. In reality, copiers are considered as a vital part of a hectic and busy workplace. It should not be neglected. Even if it’s copying by pieces or copying by bulk for a project, the equipment stands there when you just need it. Using it should be with the necessary care and regular maintenance. By doing so, not only you will lengthen its lifespan but you’ll also see minimal issues in the long run. In the event that your copier breaks down and it needs a fix, it’s advisable to consult a copier maintenance professional in addressing the issue. It’s better to let the experts handle the copier than letting people who know nothing about the equipment tinker it.